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Small

60 €/month

Monthly or annual billing

10 users included for free
INCLUDED IN THE SMALL VERSION

 
Integrated team expense management
 
Integrity control alerts
 
Basic approval flows
 
Data export to CSV and basic synchronisation with external systems
MOST POPULAR
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Medium

700 €/month

Annual billing

100 users included for free
INCLUDED IN THE MEDIUM VERSION
Small features, plus:
 

Bank reconciliation 

Mileage rate and route management
 
Basic fraud and integrity control alerts
 
Multi-stage approval flows
 
Custom fields
 
Delegatiom of users
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Large

4.000 €/month

Annual billing

500 users included for free
INCLUDED IN THE LARGE VERSION
Medium features, plus:
 
Fraud and integrity control alerts for advance information
 

Advanced multi-stage approval flows

 
Advanced custom fields
 
Cash user
 
Complete integration with external systems
 
On-site onboarding
 
Adapted SLA
Too big for you? Then the single licence version is for you

Additional users

More users on your Captio plan

More than 10 users

6.4 €/month
Per additional user

More than 50 users

6 €/month
Per additional user

More than 100 users

5.6 €/month
Per additional user

More than 500 users

Contact us

Features

Expense reporting Small Medium Large
Unlimited capture of expenses         
Categories and payment methods         
Generating and sending reports         
Introduction of mileage.
        
Allocation of mileage rates per user. Definition of predefined routes.
       
Allowances        
Allocation of additional custom information on expense.
        
Allocation of additional custom information on the report
       
Allocation of additional custom information about approval flows.
      
Allocation of additional custom information about users.
      
Allocation of more than one image to an expense.
      
Expense policies      
Check for duplicate costs, edited expenses, old expenses, receipts not attached and non-populated fields.
        
Check for maximum amount exceeded, expenses on weekends, expenses on holidays and maximum distance exceeded.
       
Check maximum amount by date, use custom holiday calendar for calculating alerts, required custom fields and alerts for custom fields.
      
Approval flows      
Expense reports go through a single stage of oversight before being approved.
        
Expense reports go through several stages of oversight before being approved.
      
You can set conditions to direct reports to different stages of oversight. Each stage may include specific alerts.
      
Bank reconciliation      
Association of expenses on reports with card payments.
       
Cash management      
Management of cash related with expenses.
      
Management of cash related with travel.
      
Delegation of access      
Delegation of user permissions.
       
Travel requests      
Management of travel requests.
       
API      
Exportación de gastos a formato csv.
        
Export of basic entities: costs, reports and users.
        
Export and import advanced entities (advances, payments etc.).
       
Other services      
App adaptable to corporate image       

Support

Support portal Support portal Support portal
SLA & Terms of Service Standard service conditions Standard SLA Adapted SLA
Onboarding Setting support Setting and integration Custom adaptation plan

FAQ

If your company has people who only need to use Captio occasionally, you can include them in the feature plan of your choice. We’ll only bill you for the months that they use the platform.

Yes, Captio has an NGO programme with special terms and conditions for non-profit organisations. Contact us to find out more.