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Captio has been designed to suit every company and sector


The first step towards a digitised expenses policy with approval flows

Euros per user per month
Starting at 10 users
  • Unlimited capture
  • Basic control alerts
  • Self-limiting maximum expenditure category
  • Mileage expenses


Automates your expenses policy and integrates it with your systems, giving you control

Euros per user per month
Starting at 10 users
All the features of Professional, plus:
  • Management of advances
  • Bank reconciliation
  • Pre-defined mileage rates and routes
  • Fraud control alerts


We adapt to and integrate with your infrastructure so you get full control over your expenses policy

Customised price
Starting at 50 users
All the features of Corporate, plus:
  • Multiple locations
  • Customised approval flow fields
  • Advanced integrity alerts
  • Multi-stage approval flows and alerts per stage

Features included in all plans

Compare our plans

Expenses Report
Unlimited expense capture via app
Payment categories and methods
Self-limiting maximum expenditure category
Generate and submit reports
Attach images to an expense
High fidelity automated reading (OCR + ICR)
Quality review by human team (BPO)
Push and email notifications
Mileage expenses
Mileage rate management
Predefined mileage routes
Multi-language app (10 languages)
Multi company
Multiple locations
Cost centre per user
User group management
Customised expense fields
Customised report fields
Customised approval flow fields
Customised user fields
Single sign on (SSO)
Upload digital expenses received by email
Insert expense in PDF
Expense extraction via email (email parser)
Control alerts
Basic integrity control alerts
Fraud control alerts
Advanced integrity alerts
Approval flows
Basic approval flows
Multi-stage approval
Multi-stage approval and alerts per stage
Help Centre
Support via tickets and email
Premium service / Dedicated account
Bank reconciliation
Bank reconciliation
SEPA file
Cash management
Advance management (multi-currency)
Cash user
Tax and VAT management
Optional integration with VAT collectors (Spain)
VAT self-management
Access delegation
Full user delegation
Partial user delegation
Out of office
Travel request
Download reports
Download PDF, CSV and Excel
Platform control
Bulk data export
Basic API
Advanced API
Other features
Customised PDF
App adaptable to corporate image
SLA & Terms of Service
Standard SLA
Standard SLA
Standard SLA
Do you have any questions about our plans?

Rapid integration and return on investment

Within a few weeks your company's expenses processes will be more streamlined and you will be able to start analysing expense items and calculating the time and money you are saving.

At your service before, during and after the project

The Customer Success team is ready to help you get the most from Captio. We are always here for you, from setting up the platform to its daily use.

Frequently asked questions

You can include them in any feature plan you want. We will only bill you for the months they use the platform.

For Individual and Professional plans, you can choose monthly or annual billing. For the Corporate and Enterprise plans, billing is annual.

If they do not having a corporate phone, users can opt to use Captio on their personal phone. The Captio app can be installed on any device. So, when they are away from the office, they can manage their business expenses easily and enjoy all the advantages of Captio on the move.

If, for some reason, users without company mobiles choose not to use their personal phones, they can still use the Captio webapp from any computer. However, while the website has the same facilities as the mobile app, photos of receipts uploaded through the webapp are not approved by the AEAT.

Of course, whichever one you have, Captio will integrate with it, even custom solutions. Oracle Netsuite, SAP, SAGE, Navision, Microsoft Dynamics 365, NetIQ, IBM, or Qlik are some of the most common integrations. 

Contact us for a Customised proposal to integrate Captio with your ERP.

Just contact us. There is a free trial version of Captio. This version captures up to 10 receipts per month. If you have tried the lite version and want to upgrade to a higher rate, please contact us for more details.

Of course it is. Captio is a cloud tool, so the data is stored in the cloud. Captio uses the Microsoft Azure cloud, a cloud created with customised hardware, security controls built into its hardware and firmware components and enhanced protection against threats such as DDoS attacks.

Captio is also certified under the ISO/IEC 27001 international security standard. This guarantees that we manage information appropriately and securely, so we can assure our customers that their data are being handled safely.

Yes, Captio has an NGO programme with special terms and conditions for non-profit organisations. Contact us for more information.

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Ready to optimise your employee expense management?

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